Cash, Check, Savings

 

All the CASH TYPE accounts, Cash, Check & Savings will use this same form. The Payment Accounts will load all the accounts of the TYPE you selected when  you clicked the link to enter the expense.

 

Transaction Type: This is set by the program and cannot be edited.

Payment Account: This will be set to the TYPE you clicked on, Cash, Check, Savings and will list the options for that Type.

Charge To Account: Select the account from the drop down. It will list all 'expense' accounts you have.

Truck Number: Optional, enter if the expense applies specifically to the truck (a truck part for example)

Trailer: Optional, enter if the expense applies specifically to the trailer.

Amount: Enter the amount of the expense. 

Date: Enter or select from the date widget the date you paid for this expense.

Memo:  Enter any memo you want with this entry.

 

Below is a typical entry for a general purchase -

 

 

and the transaction it creates -

This was a general expense and did not apply to a particular Pro Number, Truck or Trailer so they were all left blank. When the expense applies to a particular Pro Number, Truck or Trailer you'll want to include the relevant number(s). For example Lumpers or Tolls would apply to a particular Pro Number since they would not have been incurred if you were not on that particular trip. A truck or trailer part would apply to the truck or trailer but not to the particular trip. The exception here is reimbursed expenses which always apply to the trip you are on at the time as the program uses a combination of the Pro Number and the amount to connect the Reimbursed Expense and the Reimbursement for it.