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Adding an Employee
When you click the SETUP DRIVER icon you will get the DRIVER RECORD. Items with an * next to them are required for a driver and/or employee record in the program. This screen provides the basic and the tax related information that is required for employees. In order to use INTEGRATION (in the works) you will need to include the Drivers or Owner/Operators SSN in their record as the program will use this number to insure that you are connected with the correct One Truck version of the program. If you are a Driver or Owner/Operator, the same applies. The SSN or EIN is the never changing ID number that the program can use identify you. The program uses that number for this purpose, to identify you for tax purposes and reporting and to identify you for integration between the fleet and associated one truck version.
ITEM
REQUIRED
DESCRIPTION
Driver Code
AUTO
Program generated number, used internally within the program.
Last Name
YES
Drivers Last Name, Letters only
First Name
YES
Driver First Name, Letters only
Middle Name
NO
Drivers Middle Name, Letters only
Suffix
NO
Letters only, II for the second, Jr for Junior, etc.
Address1
YES
The employee's street address
Address2
NO
Apartment number or other second line identifier
City
YES
The employee's city of residence
State
YES
The employee's state of residence. Select from drop down.
Country
YES
The employee's country of residence. US, Canada & Mexico supported
Phone (Cell)
YES
Cell phone - used for contact on the road
Phone (Home)
NO
Not Required but good to have as emergency contact information
Email
YES
Program can email dispatches, etc. if a valid email address is available
Memo
NO
Memo and/or notes on this employee
Social Security#
YES
Required for certain Program Functions & tax reporting purposes if you use payroll.
Birth Date
NO
While not required to save the record we've found that it is very beneficial to have all the
Drivers License
NO
Pertinent driver information readily accessible. If the driver is involved in an accident for
License Expires
YES*
Example a enforcement officer may be calling to verify or obtain this information, it will prove
ST (state)
NO
Extremely valuable in that situation to have this information readily and easily accessible.
Medical Due
YES*
Hire Date
YES*
YES* - this is information the form does not require before saving, but information that the
Terminate Date
NO
Program will use for reminders and other internal functions if it is available. Filling out the record
SMS Carrier
NO
Completely is recommended.
It is strongly recommended that you fill out the form completely as much of this data is used by the program. If you are using Payroll a SSN is required for tax purposes. Once the record is completed click UPATE DRIVER to save the record.
