Accounts Receivable

 

Accounts Receivable are your Invoices which have been exported to Income & Expenses. Reports listed in the menu -

 

 

ALL - this is a listing of all the receivables in your program that are in the date range you entered for the report. You can also list them by Pro Number or by Date -

 

Enter the start and ending dates you want the report for, select the sort criteria and you'll get the report -

 

 

 

By Customer - this report will give you a report on all receivables for an individual customer -

Select Year to date and the program will fill in the dates or Custom date and you can enter the start/end dates. Next start typing the customer name in the selection box and the matching customers names will appear in the list. Select the one you want. Finally select the sort order and you'll get the report -

 

 

 

Outstanding - This is generally the most used report as it gives you a list of your outstanding receivables. This is the report you need to see who's falling behind and to keep you on top of collections. Unlike the previous reports there is not date selector for this report. You'll get a pop up from the menu for All Outstanding, click it and the report will ask if you want the Short Report (A longer aging report is on the drawing board but not ready yet. The option will appear in the menu when it's ready for use). Click the Short Report and the report will appear -

 

 

Note: If you have a partial payment the remaining balance will appear in the list. If you enter a payment for a receivable that isn't in the system the payment will appear with a minus sign. If you enter an over payment, the overage will appear on the report with a negative sign. The minus sign on the Total is a bug - we'll get it fixed as soon as we can. Minor bugs like this generally fall to the bottom of the list.

 

Reimbursed Expenses - This is primarily a one truck report, but it will also keep track of a fleets reimbursed expenses if you have any. As with the other receivable reports you can pick a date range and then choose to order by Pro Number or date. The report will then print -

 

The report will show Reimbursed Amounts and payments you've received along with the current outstanding balance.