Driver Reimburse is a Charge Account which you have in your Income & Expenses section. When a driver spends money on something that you will reimburse he will turn in the receipt. You then enter that receipt in your I&E section and show the Payment Account as Driver Reimburse. The program will them import any outstanding Reimbursed Expenses to this section when you run payroll for that driver.

See: INCOME & EXPENSES/QUICK ENTRY/EXPENSES/DRIVER REIMBURSE for details on making this entry.

 

All unsettled Reimbursed Expenses will show up in this section when you load the drivers payroll.

 

FIELDS -

Transaction #: this is the transaction number in the I&E section for this reimbursement.

Pro Number: this will be imported with the above numbered transaction from I&E.

Amount: the amount to be reimbursed.

For: the Charge To Account used in I&E for this transaction.

Program Info: from the I&E transaction. Will say DRIVER REIMBURSE if the reimbursement is not paid, will say SETTLED - DATE if this is/was settled on this payroll.

 

Add Reimb: If a reimbursed expense is not showing up in the Reimbursed Expenses section click the ADD REIMB. button and the program will take you to the I&E page to enter the reimbursed expense. When you're finished just return to payroll and the new reimbursed expense will be there when it reloads.

Pay Now: use this button to pay or to unsettle the currently displayed transaction.

Pay All: use this button to pay all of the currently unpaid reimbursed expenses.

 

Per Diem: if you pay Per Diem you should set that up in the Payroll Setup section. The program will then calculate the Per Diem for this payroll period and show it in the Reimbursed section. We use the reimbursed section as payroll is considered an advance on expenses and is not taxable. Per Diem is not entered by the program until you Export the payroll. 

 

See Running A Payroll for step by step instructions on running a payroll.

 

 

 

 

 

You can toggle through them and pay them individually or click the Pay All button to pay all of them with one click.