Reimbursed Expenses

 

The program will keep track of your Reimbursed Expenses and, if you use the Settlements page to reconcile your settlements, will show you what outstanding reimbursements exist each time you enter a new Settlement. This will allow you to check on any settlements that have not been previously reimbursed. To enter a reimbursed expense in the Trip Sheet simply enter the expense, check the Reimbursed box and save the entry.

 

 

When you check the Reimbursed Expense box you'll get a popup listing -

 

Select the type for this reimbursed expense. If you select OTHER you will also get a Description box -

 

This will be added to the memo field so you remember what the expense was for.

 

You cal also get a report of all Reimbursed Expenses, for any date period you want by going to REPORTS/ACCOUNTS RECEIVABLE/REIMBURSED EXPENSES. The report will show the expense, any payments on that expense and the current outstanding balance,

 

 

For our example we only have one Reimbursed Expense, but you get the idea. It will list all of them for the time period you choose.

 

Whenever you load the Settlements page it will also automatically load ALL OUTSTANDING reimbursements regardless of date. This functionality will help insure that you are actually reimbursed for any expenditures you make.