GLOSSARY

 

Actual Value: this is the amount that someone will actually pay you to purchase an item that you own. This value may be greater or less than the 'book value'. If this value is greater than the 'book value' then you will need claim the difference as a 'capital gain' when you sell the item.

 

Book Value: This is the value of an item as show in your books. This is determine by taking the original value of the item and subtracting any depreciation that has been taken for the item. This does not have anything to do with the 'actual' value, which is what someone would pay you to purchase the item.

 

Liabilities: Are basically anything that you owe. This can be a SHORT TERM liability such as a credit card or a charge account that is paid off monthly and LONG TERM liabilities which are long term loans on which you make regular monthly payments and pay interest.

 

Owner/Operator:  A LEASED owner/operator is anyone who owns their own truck and operated under your authority. If they operate under your authority, they are considered employees for payroll purposes. See the Payroll Setup section for details on setting up Leased Owner/Operators.

 

Outside Contractor: An Outside Contractor may be an outside fleet, company or individual owner/operator who operates under his/her own authority. This is a company or individual who you occasionally broker a load to. Such a contractor is paid via the Income & Expense section. They will be set up in the Address Book as contractors, NOT IN DRIVER RECORDS or Payroll.

 

Pro Number: The Pro Number is assigned in BILLING (FLEET VERSION) or the TRIP SHEET for the One Truck version. This is the central number that will be used to track everything related to a trip (a trip is a load, in the Fleet a load is one invoice). For trips with multiple loads on the truck at the same time (LTL) the program uses Sub-Pros, a Pro Number with an A, B, C, etc. after it (1000A, 1000b 1000c). For Split Loads, one truck picks the load up and another delivers it we use P & D for the pickup and delivery side (1000P & 1000D). When assigning Sub-Pros remember that D & P are both reserved letters - you cannot use D for a Sub-Pro, it must fine an associated P before it will save a related D record. The program will bill Sub-Pros to the individual companies they are billed to in Billing. Split Loads, will ignore the trailer swap in creating the invoice, but will pay the respective drivers for their portion in payroll. LTL loads will assign all expenses to the total load, you cannot break out portions of the LTL load to add additional expenses for a single portion.

 

SubPro: the designation for LTL type loads. A load which contains multiple loads from a single or separate shippers which will all be billed individually.

 

Split Load: a load which is picked up by one truck and delivered by another, or which is dropped in the yard and then delivered at a later date by the same or a different driver and/or truck.

 

SLIP SEAT: This is used when your drivers are not assigned to a truck long term and switch trucks regularly. To handle this issue create truck SLIP in you Maintenance section, all you need is the truck number (SLIP) and the default intervals. You can then assign truck SLIP to any drivers who are not permanently assigned to a specific truck number.

 

CPM & RPM:  These are Cost Per Mile & Revenue Per Mile figures for the program. This calculation takes ALL INCOME entered and ALL EXPENSES ENTERED and divides them by ALL MILES entered to get the CPM & RPM figures. The more current your data is the more accurate these numbers will be. For fleets income is represented by ACCOUNTS RECEIVABLE, for the One Truck it is represented by INCOME either entered Manually as INCOME, or Imported from the SETTLEMENT page.